To cut or not to cut? The road to digitising local authority grass cutting programmes

Date 23.02.2024
Category Programme Creation

Whilst cutting grass is simple, knowing exactly how and when to do it can be far more complex. 

In the past, local authorities’ grass cutting programmes have been based on scant information, little inventory, and limited oversight. Because of this, creating efficient and effective programmes to manage these spaces has been challenging – with contractors cutting grass that is not the authority’s responsibility, or missing areas that are.  All of this wastes time and money, while having a negative impact on the environment. 

Technology is transforming the way we think about traditional, manual tasks and grass management is no different. Digitising old paper records, creating a complete asset inventory, and producing optimised programmes are just the start of the journey. Innovation can take things much further, ensuring we have the right level of ecological data to ensure our green spaces get the appropriate level of care. 

How can we make grass management simpler?

The goal is greater knowledge; sharing insight as to what is happening day-to-day on the ground is key to an efficient grass management programme. Grass-cutting is a seasonal activity that often relies on the use of subcontractors, so it’s essential that information is communicated in clear and simple terms.

Through specialised software, authorities can map maintenance activities, accurately identify where to cut and share works programmes directly to any mobile device, with the same information visible by all. This means that year after year, consistent, reliable data can be used to inform and improve programmes, cutting wastage.

Not all cuts are the same. Terrain, access, size, and location all play a part in understanding the personnel, tools and equipment required for the job. By recording this information in one digital system,  resources can easily be allocated. Having prior knowledge of invasive or dangerous species, and areas dedicated to rewilding, ensures the most efficient use of resource, as well as keeping crews safe on the roads. 

Creating a digital system from historic information

The thought of moving to a modern system can be daunting, particularly when existing records are stored on paper, collated in lists, or just held in someone’s head. Fortunately, with new technology, the digitising of old records is quicker and simpler than ever. Where local records are incomplete, inventories can be created using mapping software, bringing areas of grass directly into the system as digital polygons. 

Harnessing the benefits of a digital system

Holding information on a digital, rather than paper-based system provides a uniform view, accessible to field and office-based colleagues. This allows quicker programme creation and transparent execution, making the most of modern technology. With a clear view for crews on the ground and target areas to cut, this ‘smarter cutting’ saves time and money, as well as providing accurate results, useful as evidence when investigating enquiries or presenting to stakeholders. A digital system provides efficiencies, and improves communication and collaboration, using innovative technology for a better grass cutting season.

If you’re interested in finding out how KaarbonTech can help you with your grass cutting programme, get in touch.